Virginia Tech recognizes the financial challenges facing scholarly publishers today. To ensure that our faculty can continue to publish their books with quality presses, the Provost’s Office, in conjunction with the colleges and University Libraries, is pleased to offer publishing subventions in cases where there is a documented need.
Two programs are offered:
1. Faculty Book Publishing Subvention Fund
The Faculty Book Publishing Subvention Fund is administered on behalf of the Provost’s Office by the University Libraries, Publishing & Scholarly Communication Department.
Decisions about funding are made by the Faculty Book Publishing Committee. Current members are:
Chair: Ignacio Moore, Biological Sciences (email@example.com)
Members: Peter Graham, English; Rachel Scott, Religion & Culture; Peter Potter, University Libraries (ex-officio)
Typical subventions fall in the $500 - $2,000 range and are generally used to cover a particular expense or expenses over and above the baseline editorial and production budget—e.g. a large number of illustrations, color art, or especially long page count
Funding is contingent on the faculty member obtaining a commitment of financial support from the Department and from the College. The amount of the subvention is usually divided as follows among the Department (25%), College (25%), and Provost's Office/Libraries (50%).
Evaluation criteria used by the committee:
- Academic merit of the project
- Quality and suitability of the publisher
- Commitment of financial support from the author’s department
- Commitment of financial support from the author’s college
Procedure for Requesting a Book Publishing Subvention
1. Interested faculty member should contact the Faculty Book Publishing Committee chair. If the chair determines that a project is eligible, the faculty member should obtain the following documentation:
- Description of project
- Information about the publisher (Why is this publisher suitable for this project?)
- Letter from publisher stating the amount requested and how it will be used. The letter must be accompanied by a budget (see below)
- Written confirmation (with amount) of financial support from both the Department and from the College
2. Submit the required documentation via email to the committee chair.
3. The committee deliberates and reaches a decision.
4. The chair contacts the faculty member with the decision.
5. Library representative contacts publisher and coordinates payment.
Information for Publishers
Publishers should prepare a letter stating the amount requested and how the funds will be used. The letter must be accompanied by a completed Virginia Tech Book Subvention Worksheet, which will help the Committee in its determination process. Please bear in mind the following:
- Funding is limited so we may not be able to provide the full amount of support requested. Therefore, it is best to break down specific expenses and prioritize them in order of need.
- Typical subventions fall in the $500 - $2,000 range and are generally used to cover a particular expense or expenses over and above the baseline editorial and production budget—e.g. a large number of illustrations, color art, or an especially long page count.
- For funding requests above $2,000, it is important to stipulate both why the additional funding is needed and what impact the funds will have on the book (e.g. more illustrations, lower list price, etc.).
The letter and completed worksheet should be sent to the author/faculty member, who will then submit it to the Faculty Book Publishing Committee for review. The final decision will be conveyed to the author and to the publisher.
For successful applications, publishers are asked to acknowledge the support of Virginia Tech on the copyright page of the book as follows:
“Publication of this book was made possible with financial support from the Faculty Book Publishing Subvention Fund at Virginia Tech.”
2. TOME (Toward an Open Monograph Ecosystem)
Virginia Tech is one of 12 participating universities in the TOME initiative, which was launched in 2017 by the Association of American Universities (AAU), the Association of Research Libraries (ARL), and the Association of University Presses (AUP) to support the publication of open access, digital monographs. TOME is designed to advance the wide dissemination of long-form, peer-reviewed scholarship by humanities and humanistic social sciences faculty members. Click here for more information on the initiative.
As a participant in this initiative, Virginia Tech is prepared to award three publishing grants per year over a period of five years—i.e. a total of 15 grants between 2018 and 2022. The baseline amount of each grant is $15,000 to support the publication of an open access, digital monograph of 90,000 words or less. Additional funding may be available for works of greater length or complexity.
Note: To be considered for an open access grant, faculty members must have a peer-reviewed manuscript accepted by a press on the list of member publishers in the AAUP consortium currently ready to accept grants under the terms of this initiative.
For further information, interested faculty should contact Peter Potter, University Libraries, (firstname.lastname@example.org)