Provost's Update for Week of August 31-September 4
DOS Reporting Form: What to do when a student discloses a positive test for COVID-19
The Dean of Students Office (DOS) has created a reporting form that can be used by faculty and department heads to submit information for those students who have disclosed they have tested positive for COVID-19 and/or students who they suspect have been exposed to COVID-19. The information shared through this form is directly uploaded to the university’s case management system so affected persons can be notified and advised accordingly.
It is essential that faculty and department heads protect student confidentiality and adhere to all FERPA guidelines. A student’s name should only be shared with department heads and DOS.
Students should be encouraged to contact the Dean of Students Office if they have questions or concerns. Faculty with questions or concerns should consult with their department heads and the DOS Office.
Should I get tested? Guidelines for employees and students
FACULTY AND STAFF:
- feel sick or have COVID-19 symptoms,
- believe they have been exposed to someone who has COVID-19, or
- are classified as a “high contact” employee.
Faculty and staff who have further questions may contact one of the following offices:
- Virginia Tech COVID-19 helpline: 540-231-760
- HR Service Center: 540-231-9331, email@example.com
- Office of Emergency Management: 540-231-4873, firstname.lastname@example.org
Schiffert Health Center is aware that many students are trying to figure whether or not they need a COVID-19 test, how to get tested, or what they should do to schedule a test. This resource will help students know what to do if they…
- have symptoms or generally feel sick,
- have been contacted by the Virginia Department of Health and told they have been contact traced, or
- believe they may have been exposed to someone who has COVID-19.
Faculty and staff should advise students who have questions to contact the Schiffert Health Center at 540-231-6444, email@example.com; or the Dean of Students Office at 540-231-3787, firstname.lastname@example.org.
Virtual Town Hall: Results of COACHE survey
The Faculty Senate and Provost’s Office will be sharing the results of the COACHE survey through a Virtual Town Hall at 10:00 a.m. September 21. Last spring, all instructional faculty were invited to participate with 44 percent responding and providing insight into their perceptions of campus life at Virginia Tech.
The town hall session is open to all faculty and will coincide with the launch of the report results on the VT COACHE website. The town hall will begin a series of presentations and conversations around campus about how we can use these results to inform action.
A campus notice with additional information and Zoom access will be shared next week through the VT News daily email. For more information, please email Rachel Gabriele, assistant provost for faculty initiatives and polices.
Online open office hours with TLOS and CETL
TLOS and CETL will host online open office hours on Fridays at 3:00 p.m. on September 4 and 11. Faculty are welcome to join the discussion via Zoom and share questions, comments, successes and challenges experienced as they begin fall course instruction. More info can be found via the VT Daily email campus notice.
Recent Resource & Document Updates
- Case Management: Guidance for Employees and Students
Posted September 4
Guidance for those who self-report and supervisors who have confirmed or symptomatic personnel.
- COVID-19 Surveillance Plan
Posted September 4
Provides processes for ongoing surveillance of the student community and high contact population.
- Flowchart: How to Report a Positive COVID-19 Test Result
Posted September 4
Steps for students, faculty/staff, and vendors/contractors to take for reporting of positive COVID-19 tests.
- Launch of VT COVID-19 helpline (540-231-7600)
Posted September 2
Call center created to help the university community get information and answers related to university’s response to COVID-19.
Updated September 2
Glossary of terms related to COVID-19 and Virginia Tech documents and communications.
- Increased updates to COVID-19 dashboard
Posted August 31
Provides more frequent dashboard information to members of the campus and local community.
Please visit VT Ready and the Provost’s website frequently for new and updated university information. All members of the campus community should also read their VT Daily email for further important updates, notices, and resources.